A Guide to Selecting a Hotel for Corporate Meetings and Events

Selecting a hotel with business facilities is not just the same as you do when finding a family hotel. Although most hotels offer combined facilities, you need to strike the right balance when searching for corporate meeting facilities in Kolkata. Remember that the right hotel for corporate meeting can make a sea difference into making a seamless experience. Everything from the location to high-speed Wi-Fi, a lot goes into making the meetings successful

So, here are the things to consider when searching for a business meeting venue in Ballygunge:

1. Location is the key factor

The first thing you need to begin with is the location of the hotel. Ideally, it should have a strategic location near the business hub.  Find out how accessible is the airport, the railway station, and how easy it is to get cabs from there. You must also refrain from hiring a hotel for your corporate meeting near bars and noisy streets as it may dampen the impression of the guests who are to arrive for the meeting.

2. Good accommodation facilities

Remember that every business trip must allow the attendees putting up in the hotel to enjoy a good night’s sleep. So, when searching for a hotel that is just right for corporate meetings, you must not skip the personal needs. Accordingly, the beds need to be comfortable and must have a dedicated workspace within the room. Furthermore, the rooms need to have soundproofing facility and Wi-Fi connections with extremely high speed. For travellers arriving from abroad, it is likely for them to experience jet lag; therefore, the rooms need to have blackout blinds or curtains with air conditioning facilities.

3. Parking facilities

Hotels with corporate meeting facilities in Kolkata must also have adequate places for parking the vehicles of attendees and guests. So, any hotel with less than adequate parking places may not be perfect as corporate meeting venue.

4. Concierge services

Top-grade concierge services and an efficient front-desk service are considered benchmarks for corporate stays and meetings. Furthermore, you need to check whether they provide airport pick-up and drop for the guests to enjoy a seamless stay. A good concierge service must also help you book cabs, receive guests, and book restaurants. Added to this is the laundry service that comes as great help and reduces the hassles for corporate visitors.

5. Business technology

When exploring a meeting room in Ballygunge, Kolkata, you must not skip checking the strength of business technology. What you need is to draw a line between the must-have and may-have elements.  Here is what you need to know about the business technology:

• Televisions
• Screens and projectors for sharing presentations and screens
• Audio equipment like microphones and speakers
• Computer labs with desktops and laptops
• Wi-Fi signal boosters
• Smartboards

If the venue is missing any one of these tools, you need to prioritise the other aspects. For instance, you need to talk to the hotel authority if they are ready to get speakers and Ethernet cables for rent.

6. Space for meetings

Have you checked the layout of the meeting room?  Explore the size of the venue vis-à-vis the number of attendees you are expecting in the meeting. To rev up the level of engagement, you can select a place with advanced audio-visual tools, video-conferencing facilities and a flurry of changing ports.

7. Custom meeting packages

Suppose the meeting is to run for three days in a row, which may mean a great deal of investment for an organisation. You need to find out whether they offer custom meeting packages that are tailored for corporate meetings and gatherings.

8. Flexible timings

Hotels offering facilities of corporate meetings must have flexible timing offerings like late checkouts and early check-ins. Such facilities are hard to come by in general but may be incorporated in custom packages and only for business travellers.

Is your search over for a business meeting venue in Ballygunge? Well, if you have not checked with Hotel Ballygunge Luxury, you may miss out an amazing venue for corporate meetings and events. Just check our corporate services here https://www.hotelballygungeluxury.com/ and complete your booking right away to enjoy a seamless and comfortable business trip.